Student Attendance with Check-In and Check-Out

Overview

The Check-In and Check-Out feature in eduSYMS is designed to enhance classroom management and ensure the safety and security of students. This system can be integrated with various hardware technologies, such as biometrics and NFC (Near Field Communication), to create a secure checkpoint at the classroom entrance.

Check-In Process

• Automated Attendance: As students enter the classroom, they can check in by scanning their ID barcode, swiping a card, or using a biometric scanner.
• Temperature Recording: The system allows for the input of a student's temperature, adding an additional layer of health monitoring.
• Immediate Sync: Check-in data is instantly recorded and synchronised with the eduSYMS database, providing real-time attendance updates.

Check-Out Process

• Confirming Departure: Students check out using the same method they checked in with, ensuring their safe departure is logged.
• Health and Safety: The temperature can be recorded again to monitor any changes throughout the day, contributing to health and safety records.
• Remarks Section: Any relevant observations or remarks can be noted, providing a comprehensive record for each student's attendance.

Integration with Access Control Hardware 

• Enhanced Security: The integration with access control hardware ensures that only authorised individuals can enter or leave the classroom.
• Occupational Health and Safety: By implementing checkpoints, eduSYMS aids institutions in maintaining high standards for occupational health and safety.

User Roles and Permissions

• Exclusive Access: The Check-In and Check-Out feature is typically accessible to staff members with the necessary permissions to manage student attendance.
• Executive Oversight: Users with executive roles can have a bird's-eye view of the system, allowing them to oversee and analyse attendance patterns across the institution. Navigating to Check-In/Out from the Dashboard
• Via Manage Class: Select the 'Check-In' or 'Check-Out' option from the 'Manage Class' menu to access the respective feature.
• Real-Time List View: Use the 'Show clock-in list' checkbox to view a real-time list of all students who have checked in or out.

Usage Tips

• Regular Hardware Maintenance: Ensure that any integrated hardware is regularly maintained for accuracy and reliability.
• Prompt Data Review: Regularly review the check-in and check-out records to monitor attendance trends and identify any concerns early.
• Staff Training: Provide thorough training for staff on the operation of the Check-In and Check-Out system to ensure efficient and effective use.

The Check-In and Check-Out functionality of eduSYMS BackOffice is a pivotal component in modernising the attendance tracking process, enhancing student safety, and supporting institutional health protocols.